BYLAWS of the
Coastal Mountain Wrestling Association
The Coastal Mountain Wrestling Association
(CMWA) is a volunteer, not-for-profit organization dedicated to fostering participation in amateur wrestling within the California
North Bay Area through education and awareness, benefiting youth and the wrestling community. CMWA will work closely with
California USA Wrestling and USA Wrestling to provide opportunities to participate in wrestling events at the local, state,
national, and international levels. CMWA will recruit, educate, and encourage its membership by hosting safe, competitive,
and well-run local tournaments, organizing wrestling camps and clinics, while providing training and support for coaches,
officials, and wrestling clubs
Schedule of Administration of Coastal Mountain Wrestling Association
Board
& Committee Meetings, Election of Board & Committee Chairs, Tournament & Event Sanction
1. Coastal Mountain Wrestling Association,
now known as CMWA, will hold its quarterly Board Meeting at which all matters for discussion will be on a prepared
agenda. Items seeking or needing Board approval must be on the Agenda to be discussed.
Meetings shall be:
2nd Tuesday of September - Election of Board,
Presentation of the Master Calendar, Reports by Head Official, Vice-President of Operations, Membership Chair, and Treasurer.
2nd Tuesday of December- Fiscal
Business
2nd Tuesday
of March
2nd Tuesday
of June- All Chair Report.
Two weeks prior to the Board Meetings the Committee Chairs
will hold a meeting in which the committee members will discuss items they wish to present to the Board.
At the Board Meeting each Committee Chairman will introduce those recommendations to the Board. At that time any
member of the CMWA or their delegate will be allowed a minimum of three minutes to speak on the recommendations. Chartered
Club representatives shall be limited to five minutes to present their position. After Membership and Chartered Club comment
is closed, the recommendations shall be discussed then voted on by the Board.
The Board encourages new items to be vetted through
the appropriate committees prior to voting on approval, unless there is an issue of timeliness that prevents this process. Each Chartered Club receives two votes:
One for the designated Chartered Club Leader and One for whom the
Club Leader designates. A Chartered
Club Leader may vote twice.
Only Chartered Clubs in good standing with both the CMWA and USA Wrestling may
vote. Elections shall be held at the Board Meeting on the 2nd Tuesday of September. Clubs voting must show proof
of their Charter. The CMWA will accept proof of Charter as a signed application and check made payable for charter fees to
National Governing Body.
The Officers and duties of the Coastal Mountain
Wrestling Association shall be as defined as follows:
President- Preside
over the Quarterly Meeting and represent the Association at the Annual State Meeting.
Is the Chief Executive Officer with permission to sign commitments
and agreements.
Executive Vice-President- Represent the President
in his absence. Preside over meetings at which the Chair is unable to attend. Fill in and perform the duties of vacated Board
members until the Board can fill the vacated positions. Maintain Association Master Calendar with administrative dates &
deadlines and Association Master Schedule of events. Assist the President in any duties as needed.
Vice-President of
Operations- Enforce the Tournament Structure Format. Attend and represent the Association at sanctioned events to
insure a level of competence and professionalism we stride to achieve. Update the Association’s Tournament Manual for
presentation to the Board at the September Board Meeting. Chair the Tournament Committee meetings and report the minutes to
the Secretary.
Membership Chair- Actively recruit new Clubs and assist the Secretary in updating
existing members as to relevant information that effects their membership. Preside over the Membership Committee meetings
at which a marketing plan for the upcoming year will be developed to be presented to the Board at the September meeting and
report the minutes to the Secretary.
**Treasurer- Report and maintain the Association’s financial
records. Liaise with the Association and the State and National Offices. Collect revenue due, maintain a ledger, and pay debts
of the Association.
Head Official- Establish and maintain a core of Mat Officials to be used by the Association.
Administer the training directives to be used by the Association. Update the Association’s Officials’ Training Manual for
presentation to the Board at the September Board Meeting. Staff the tournaments and events. Be a Mat Official in good standing
with USA Wrestling and CMWA for two consecutive years before holding office.
Head
Pairer- Establish and maintain a core of Pairers to be used by the Association. Administer the training directives
to be used by the Association. Update the Association’s Officials’ Training Manual for presentation to the Board at
the September Board Meeting. Staff the Tournaments and Events. Be a Pairing Official in good standing with USA Wrestling and
CMWA before holding office.
Youth Committee Chair-
Be the primary advocate for Youth Wrestling and preside over the Youth Committee Meetings and report the minutes to the Secretary.
**Secretary- Set the Agenda for and records the minutes of the Board Meeting. Direct
communications within the Association.
** Head Dual Meet Coach-
Oversee and coach the Association’s Dual Meet Team. Has the option to appoint the Staff. Submit a schedule and criteria
for composition of the Team. Nominate and evaluate athletes for select events. Work with the Treasurer and Vice-Presidents
to budget for these events.
** Sergeant at Arms-
Responsible for enforcing a background check procedure that holds the Coaches, Officials and Volunteers within the CMWA to
the highest standards in working with youths.
** Non-Voting Member
2. Beginning in September 2009 a Chartered Club Charter Fee will be assessed
by CMWA at $100.00. This amount will be used to provide a fund for an annual Coaches, Mat Officials, and Pairers Clinic. Excess
fees collected will be diverted to other administrative costs and to support State and National Events. Committees may request
funding for annual or special events from the Board from the surplus, or the Board at its discretion may roll the surplus
funds over to the next year. Chartered Clubs lacking the Charter Fee may ask for a deferment of this payment. Those fees will
be deferred but not forgiven. The deferred fees must be paid before the Chartered Club can hold any CMWA
sanctioned events, including but not limited to Clinics, Camps, entry on the Dual Team, and Tournaments.
3. A Tentative Master Calendar shall be presented to the Board at its September
Meeting for the coming year’s events. All Chartered Clubs in good standing wishing to host an event will request a CMWA/USA
Wrestling Sanction. In order to bid for a date, the Chartered Club must agree to conditions and meet the guidelines set forth
in the approved Tournament Structure Format. Each request must be submitted prior to August 15th to the Vice-President
of Operations. Administering or hosting an Event is a privilege of membership in the CMWA, not a right. CMWA reserves the
right to withhold or deny sanctioning if it is determined that the Chartered Club applying is not in compliance with Association
Rules, if the facility is deemed inadequate, or if equipment is unsafe. In the event that two chartered clubs request the
same date, the Sanction will be granted as follows:
A) To the Chartered Club who historically has held an event on that day.
B) Each Chartered Club will be given five minutes to lobby the Board for the date, after which the Board will vote
on which Club will get preference for the date. The
Chartered Club not receiving the Sanction can choose another date available at that time.
They will not be allowed to challenge another date requested on the tentative calendar.
Upon
Board approval the Tentative Schedule shall be deemed as the official CMWA Master Schedule. The President and Secretary will
then forward the information to the State Office for publication.
Additional events may be considered for Sanction under the following conditions:
The requesting
Chartered Club gains (prior to Board Approval) the permission of the Head Official, Head Pairer, and the Vice-President
of Operations to submit the request.
The President
of the Association is then authorized to approve the event as eligible for Sanction.
Officials and Pairers Training and Compensation
The Head Official shall submit to the Board prior to the September Board meeting a current year’s
updated Training Manual for approval.
All Mat Officials in the CMWA must possess
a current USA Wrestling Officials Card and be approved to work by the Association’s Head Official. Prior to approving
a mat official, the Head Official shall test the applicant to insure that he/she is versed on the rules of the wrestling style
they wish to officiate. The Head Official will judge whether he/she is competent to maintain the integrity of the match and
the safety of the competitors. The Head Official shall conduct and/or schedule Officials Clinics in which training and certification
will be offered. Due to rule changes and updates the Head Official may require all mat Officials to attend a yearly certification
update clinic.
The Head Pairer shall arrange an annual Pairer’s Clinic. The Head Pairer shall schedule Pairing Officials
for events. A manual outlining the CMWA guideline for pairing shall be maintained and updated by the Head Pairer to be included
in the Officials’
Training Manual.
Mat Officials and Pairing Officials Compensation
is as follows:
A) Pooled Compensation -25% of the Tournament entry fees to
be divided between the Officials & Pairers, or
B) Set Rate- Negotiated
set rate prior to the Tournament or Event.
It is the expressed duty of each Chartered
Club to provide members to the Officials Pools. Chartered Clubs who provide Officials may opt for plan A) Pooled
Compensation. At the Head Official’s request the B) Set Rate may be required
at a Tournament or an Event to ensure proper staffing of Officials.
Each Chartered Club shall be required
to have a minimum of one representative trained as a Pairer and one as a Mat Official, who will be available at the request
of the Head Official and Head Pairer for a minimum of two events per annum. Chartered Clubs without these representatives
shall lose one of their two votes for the Board and be assessed a $50.00 fee by the Association. After the second year that
a Chartered Club fails to provide the minimum representation, they will then be deemed not in good standing and may be ineligible
to host sanctioned events at the discretion of the Board.
TOURNAMENT PROCEDURES
APPROVAL, SANCTION
FEES, STAFFING, AWARDS, ENTRY FEES
It shall be the
responsibility of the Vice-President of Operations to provide a Manual to the Board for its approval at the September Board
Meeting, outlining the current Operating Procedures for administrating CMWA Events, including but not limited to the following
four categories:1) Approval: Chartered Clubs wishing to host a competition event must submit a Sanction Request
to the Tournament and Event Committee prior to August 15th. The Sanction Request form can be obtained from the
Association’s Secretary or the Vice-President of Operations. Upon completion and review your event will be forwarded
for Board Approval at the September Board Meeting. For other events such as clinics, camps, or trainings seeking approval
for addition to the Master Schedule or Master Calendar, publication, and/or publicity, Chartered Clubs must submit their request
in writing to the Secretary.
2) Sanctioning
Fee: Chartered Clubs will pay a $25.00 Sanctioning
Fee (payable to USA Wrestling) to accompany the USA Wrestling Sanction Form.
3) Staffing:
a) The Chartered Club must provide a safe venue for the wrestlers, with adequate seating and
restrooms for the fans and mat & pairing officials.
b) The Chartered Club will work with the Head Official, Head Pairer, and Vice-President of
Operations to ensure that the event has the appropriate staffing levels to conduct the event. The Association will provide
operational staff and supplies when requested. However, the costs of staffing and supplies will be billed against the net
proceeds of the event. No Chartered Club may enlist or utilize Officials not approved by the Association. Chartered Clubs
are required to provide their own scorers, table help, and facilities management.
4) Awards: All awards are the responsibility
of the Host Club. Medals for the Championships Tournament are provided at a charge. The Awards Committee
will recommend and must approve Championships awards, with the expense to be paid by the hosting Chartered Club.
Finances and
Entry Fees:
Proposed wrestler Entry Fees of $12 per wrestler shall
be stated on the Sanction Request.
A) Division of the fee will go as follows: 25%
to the Association, 25% to the Officials, and 50% to the Host.
The Host keeps 100% of front door and 100% of the food concessions. If food
concession are served, the Host shall provide a meal to the Mat Officials and Pairers in attendance.
Gate
Fees for admission are to be set at time of the sanctioning. Coaches with current USA Wrestling cards may enter free
of charge.
The Association reserves the right to set the admission
fees with a maximum of $5 for adults, $3 for high schoolers, free for kids and USAW card holders
B) Concessions (gear and t-shirts):
The Association reserves the right to sell gear and T-shirts at all CMWA Events. Chartered Club hosting will receive 50% of the net profits of those sales, provided
they staff the concession booth.
Meetings will governed by Robert’s Rules of Order Board Votes - Five of the
seven Board Members make a voting quorum, and no vote can be taken without a quorum. In the event that a quorum is not reached,
the Board must meet within two weeks. At that time either a quorum is met or the President or a senior Board Member may call
for a new election to substitute the absent Board Members to establish a quorum. Only items on the original agenda may be
voted on. Board Members may elect to vote by phone or proxy, if arranged with the President or Executive Vice-President in
advance of the Board Meeting. Updates and Addendums Updates will include but not be limited to the following:
a) Official’s Manual
b) Marketing Plan
c) Tournament and
Event Procedures Manual
d) Sanctioning Criteria
e) Tournament Structure
Format
